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Maintenance tasks
Sending broadcast messages to all connected users
You can send a broadcast message to every connected user. This message appears automatically on their screens, instead of in their Mailboxes. You might send a broadcast message, for example, if you want users to log off so you can do a backup.
To send a broadcast message:
1 Choose Admin > Broadcast.
2 Type your short message.
3 Click Broadcast.
Logging users off
You can log off all users or selected users.
Logging off all users
1 optional
Choose Collaborate > Who's Online to see who is currently logged in.
2 Choose Admin > Control > Logoff All Users.
When you log off all users, everyone except yourself and subadministrators are logged off immediately. If you need to log off subadministrators, you must log them off selectively.
Logging off selected users
1 Choose Collaborate > Who's Online or Admin > Session Monitor.
2 Select the users to be logged off.
3 Choose Admin > Control > Logoff Selected Users.
When you log off selected users, they are logged off immediately. This can include yourself and subadministrators.
Disabling logins
Occasionally you might want to temporarily disable logins. Before disabling logins, it is a good idea to warn users with a broadcast message, so that they can save any work in progress.
Disabling logins for all users
The administrator and subadministrators can still log in. Other users cannot log in until you re-enable all logins by reversing this procedure or restarting the server.
1 Choose Admin > System Profile.
2 Select "Disable all logins" on the Server tab.
Disabling logins for a user group
Users in this group cannot log in until you re-enable at least one access option.
1 Open the Groups folder on the administrator's Desktop.
2 Open the user group for which you want to disable logins.
3 Clear all fields in the Access section.
Scheduling routine system maintenance tasks
FirstClass is designed in such a way that routine system maintenance tasks run on a regular basis behind the scenes. But there may be additional tasks that you, as the administrator, want to run on a daily, weekly or monthly basis for tracking or reporting purposes. The System Events Calendar can help you automate these tasks so they run automatically when you want them to run.
When the event runs, the server console log will be updated to indicate that a SAC event occurred, and who initiated the event.
The System Event Calendar is located in the Core Services folder on the administrator's Desktop. For information about creating scheduled system administration tasks, see the System Events Calendar form help, or press F1 with the form as the active window.
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