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About calendars
About the All Calendars group
Like the All Users and All Conferences groups, the All Calendars group is a standard user group that resides in the Groups folder on the administrator’s Desktop. All choices that you make for this group become the defaults for all calendars created on your system. This includes all personal calendars on users’ Desktops, all group calendars and all resource calendars. You may wish to create additional calendar groups to deal specifically with each type of calendar, making your system easier to administer.
About the system event calendar
A system event calendar is located in the Core Services folder on the administrator's Desktop. It is used to schedule routine system administration tasks and is fully documented here.
About group and resource calendars
Group and resource calendars essentially work like conferences, in that one calendar can be used by groups of users to help them collaborate. In the case of calendars, users will be communicating about scheduling meetings, booking meeting locations, and booking resources for a group of users, instead of engaging in online discussion.
Calendars are very helpful for employees or students working cooperatively on group projects. Group work can be difficult to organize when there are no, or few, face-to-face meetings. Group calendars can go a long way in providing a strong project management tool. Employees Students can use group calendars to book meetings and work sessions, locations, and required resources. Both tasks and timed events are posted and available to all employees with permissions to view these calendars. Furthermore, scheduling conflicts can be resolved immediately at the time of booking.
Employees or students can easily fall behind in daily and weekly assignments . Due to a lack of experience in managing their time, they may not plan their workload effectively. Group calendars provide them with the ability to view important dates and access department/class calendars.
For example, at the beginning of a project or school year, the project leader or teacher can input all due dates, meetings, project timelines, quiz, test and exam dates, etc., as appropriate, in a group calendar. By placing this information in a public calendar in a shared workspace where all those involved can access it allows them to manage their workloads effectively. As well, proper scheduling can eliminate unnecessary surprises. Changes can be updated immediately without users having to wait for the next meeting or class . Also, if there is a scheduling conflict, you can find a solution well in advance.
Using group calendars
As the administrator, you can create group calendars and give users permissions and subscriptions, or add the calendar to an existing calendar group, which would have associated permissions and subscriptions.
Users can use group calendars in tandem with shared workspaces for collaboration purposes, or can be given the permission to create shared calendars in any location they have access to.
Using resource/location calendars
A resource or location calendar is a public calendar that represents a specific resource, such as a projector, or a meeting room. A resource calendar is updated when users book the resource as part of creating a calendar event.
When users book meetings or presentations, they can reserve a room and equipment at the same time on the Scheduling tab, in the same way as they invite other participants. However, instead of entering the name on the Participants subtab, enter the resource calendar name on the Resources subtab. The conflict resolution feature works with Resource calendars as well as all other calendars, so users can be sure the resources they are booking are available for the duration of the meeting.
For more information
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