Working with groups
Creating additional groups
In addition to the standard user groups, you can create your own groups. To add a user group:
1 Open the Groups folder on the administrator's Desktop.
2 Click User Group.
3 Type the name you want for this user group at Group Name.
4 Type a comment that describes the group category.
 CautionAll new groups must be created and reside in the Groups folder on the administrator’s Desktop. If you create the group anywhere else, it won’t function properly. DO NOT create folders within the Groups folder.
Adding users to groups
You can add users to a group one at a time, or use scripting to add multiple users at once.
Adding users one at a time
To manually add users to a group:
1 Choose Admin > List Directory or click List Directory.
2 Use the Directory form to find the user you want to work with.
3 Double-click the user in the list to open thier User Information form.
4 On the User Groups - Directory tab, enter the name of the group you wish to add them to after the last entry in the group list.
Adding multiple users at once
If you have a lot of users to add to groups, you can use a scripting command to simplify this task. However, you need to know the userID of each user as well as the names of the group(s).
 Tip You can generate a list of users and userIDs using the List Directory. See the reference material for more information.
To batch add users to a group:
1 Start a new message in the administrator's Mailbox.
2 Address the message to "batch admin" (no quotes).
 NoteThis address must be typed out in full as it does not multimatch.
3 Add the following content to the body of the message:
reply
PGADD "userID1" "usergroup1"
PGADD "userID2" "usergroup2"
...
where
userID1, userID2 |
are the userIDs of each user you wish to add to the group (can be a user name or email address, but must be a user name if the account exists as a Regular user) |
usergroup1, usergroup 2 |
are the names of the groups you are adding these users to |
... |
indicates to repeat this format for each user you wish to add to the group. |
Example:
reply
PGADD "sbram" "Human Resources"
PGADD " tfowler" "Sales"
PGADD "mjones@huskyplanes.com" "Human Resources"
4 Send the message.
You will receive a reply back from the server that will confirm the process and note any errors.
 NoteIf the name of the group you create is a domain name (for example, huskyplanes.com, opentext.com) and new users you (or the Custodian) create contain one of these domain names in their user IDs, these users will automatically be created as Regular users.
If the new users you create are not part of a domain name group, or if the group was created after the accounts were created, you will need to manually add users to the group or use a script to add users to the group.
Deleting a user group
To permanently delete a user group from your system:
1 Open the Groups folder.
2 Select the group to be deleted.
3 Click Delete.
Note
The group can be undeleted before the next audit runs.
Removing users from groups
You can add remove users from a group one at a time, or use scripting to remove multiple users at once.
Removing users one at a time
To manually remove users from a group:
1 Choose Admin > List Directory or click List Directory.
2 Use the Directory form to find the user you want to work with.
3 Double-click the user in the list to open thier User Information form.
4 On the User Groups - Directory tab, click on the group to remove and then press Delete on your keyboard.
Removing multiple users at once
If you have a lot of users to remove from groups, you can use a scripting command to simplify this task. However, you need to know the userID of each user as well as the names of the group(s).
Tip
You can generate a list of users and userIDs using the List Directory. See the reference material for more information.
To batch add users to a group:
1 Start a new message in the administrator's Mailbox.
2 Address the message to "batch admin" (no quotes).
Note
This address must be typed out in full as it does not multimatch.
3 Add the following content to the body of the message:
reply
PGDEL "userID1" "usergroup1"
PGDEL "userID2" "usergroup2"
...
where
userID1, userID2 |
are the userIDs of each user you wish to add to the group (can be a user name or email address, but must be a user name if the account exists as a Regular user) |
usergroup1, usergroup 2 |
are the names of the groups you are adding these users to |
... |
indicates to repeat this format for each user you wish to add to the group. |
Example:
reply
PGDEL "sbram" "Human Resources"
PGDEL " tfowler" "Sales"
PGDEL "mjones@huskyplanes.com" "Human Resources"
4 Send the message.
You will receive a reply back from the server that will confirm the process and note any errors.
Note
If the name of the group you create is a domain name (for example, huskyplanes.com, opentext.com) and new users you (or the Custodian) create contain one of these domain names in their user IDs, these users will automatically be created as Regular users.
If the new users you create are not part of a domain name group, or if the group was created after the accounts were created, you will need to manually add users to the group or use a script to add users to the group.
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