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Adding and securing public mail lists
Creating a public mail list
1 Open the Mail Lists folder on the administrator's Desktop.
2 Choose Admin > Add > Mail List.
3 Fill in the Global Mail List form.
Controlling access to mail lists
When you add a mail list, FirstClass adds its name to the Directory. To prevent the names of private or sensitive mail lists from appearing in the Directory, the administrator can use Directory filtering and group privileges to control who sees them, or make them unlisted or local only.
Using Directory filters and privileges to control access
If you want a public mail list to be only available to members of a group, make the mail list a member of the group as well.
To add the mail list to a group:
1 Choose Admin > List Directory.
2 Select "Other only" at Show.
3 Click Search.
4 Double-click the mail list you want to add to a group.
5 Add user and/or container templates at "Member of" just as you would address a message.
This makes your mail list visible only in the Directory views of those groups.
The filtering rules that apply to the group are inherited by the mail list.
Using groups to control access to mail lists
Another solution to keeping a mail list private is to do the following:
1 Create a user group called Mail lists.
2 On the Directory tab of the Group Privileges form, specify the groups who will be allowed to see the mail list at "Allow this group to see these groups".
3 Add the mail list you created to the Mail list UG group.
Making mail lists unlisted or local only
If you do not want to add your mail list to a group, you can still protect the privacy of your mail list by making it unlisted, or local only.
If the mail list is unlisted, only users with the View Unlisted privilege can see the mail list in the Directory.
If the public mail list is local only, users on your server can view the mail list in the Directory, but users connecting to your server through a gateway cannot.
To make your mail list unlisted or local only:
1 Choose Admin > List Directory.
2 Select "Other" only at Show.
3 Click Search.
4 Double-click the mail list you want to change.
5 Choose Unlisted and/or Local only.
For more information
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